The Central Board of Indirect Taxes and Customs (CBIC) has issued advisory for Uploading Multiple Invoices / Credit / Debit Notes as Supporting Documents with Refund Application.
The CBIC said that, The GST Common Portal allows taxpayers to upload 4 documents up to 5 MB each (total 20 MB).
What is a document?
The document here does not mean one invoice or one credit/debit note but a set of invoices or credit/debit notes scanned together so that the size of the scanned document containing them is less than or equal to 5 MB.
Is there a limit on the number of invoices, credit/debit notes etc. in a scanned document?
There is no limit to the number of invoices/credit notes etc. You can scan and upload, till the size of the scanned document containing multiple pages is less than or equal to 5 MB.
How can multiple invoices/ debit/ credit notes be included in one document?
Some scanners can scan multiple documents and convert the images into a single pdf document. Whereas some scanners allow only one scan at a time. For such scanners, the taxpayers can scan the invoices/ debit/ credit notes, insert them sequentially in the one-word document and save the word document in PDF format. It is advised that the size of the scanned invoices/ debit/ credit notes be kept low.
How to find the size of your document?
To find out the size of your scan/ document, right-click on the thumbnail of your scan in the Document Viewer and select “Properties.” Look for the number beside “File Size.” If your scan is too large (larger than 5MB), try one or more of the following to reduce the file size.
How to scan the document to a lower quality file type:
- When the window “Scanning From The Scan Picture/Document/Film” opens, select your preferred File Type like jpeg, pdf, png, tiff etc. PDF files are small in size.
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