GSTN releases Advisory for Entry of RR No./eT-RRs in EWB system after EWB-FOIS Integration

The Goods and Services Tax Network ( GSTN ) has issued an advisory for entry of RR numbers in the E-Waybill System after the recent integration of EWB of GST with the FOI System of the Indian Railways.

The advisory offers guidance on correctly entering Railway Receipt Numbers (RR No.) and eT-RRs in the E-Way Bill ( EWB ) system, following its integration with the Freight Operations Information System (FOIS) of the Indian Railways.

Points to Note

Applicability of RR No./eT-RRs in the EWB System — Taxpayers using the FOIS-based railway service for transporting goods must accurately enter the RR No./eT-RRs in the EWB system. A standardized format has been introduced to ensure uniformity and reduce errors.

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Updating Part-B of the EWB for Rail Transport —  a) If goods are initially covered by an EWB (e.g., from the factory to the railway station) and then moved by rail under FOIS, taxpayers must: 

   i. Use the “Multi-Transport Mode” option on the EWB portal to update Part-B. 

   ii. Select “Rail” as the transport mode. 

   Once rail transport is chosen, the system will prompt for the RR No./eT-RRs.

RR Number/eT-RRs Format for FOIS  — The RR number for FOIS must be entered as:     F<From Station Code><RR No>   For example, if the station code is SJWT and the RR number is 123456789, enter it as FSJWT123456789.

EWB and RR No./eT-RRs Validation  —  After entering the RR No./eT-RRs, the EWB system will validate it against data from FOIS. In case of discrepancies or if the RR No./eT-RRs is not found, an alert will be issued. Taxpayers are advised to ensure accurate entries to avoid any future complications.

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Importance of Accurate Entry  —   Correctly entering the RR No./eT-RRs enables smooth tracking and verification of goods transported via Indian Railways. Accuracy also streamlines the validation process, preventing unnecessary delays.

Assistance and Clarifications 

   If taxpayers encounter issues while entering RR No./eT-RRs, they should raise a support ticket, clearly mentioning the relevant details. Additionally, those using the Railway FOIS system must adhere to the Indian Railways’ guidelines for e-Demand customers.

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